Board Meetings 2011/2012
Upcher Community Partnership Board Meeting Monday 7th February 2011 @ 3, Station Road, Sheringham 6pm.
Present: Peter Burns Chair, Paul Kemp, Barbara Young, Brian Farrow, Anne Webster, Janet Farrow, Jason Bell.
Apologies: Brian Hannah
Minutes of the minutes held 6th December 2010:
These were agreed as a true record and signed.
Proposed: BF Seconded: BY Agreed.
Matters Arising:
JF reported that she had had an email from Sheringham High School and they will take part in COAST.
Correspondence:
Pathfinder Project:-
Invitation to attend conference/tour of projects. Partnership Manager raised concerns as to use of funding, as we believe monies being used for tourism and also £12,000 for COAST festival, this is only rumour and needs clarification.
Partnership Manager's Report:-
This was circulated. Sheringham Moving Forward Group were trailling a survey/questionnaire about local shopping habits, which would be discussed with our members and the Chamber with a view to carring out a survey at a later date.
Oddfellows Hall:-
We are awaiting a report from Mark Nolan regarding the damp situation.
Financial Report/Budget/Funding:-
Up to date figures were presented and explained. Budget is on course for the remainder of the year. We have been advised of funding of £21507 to take us up to September. The restructuring and review process being carried out by NNDC regarding LAPs was explained and we should know results by April. It was reported that NNDC were employing an independent firm from outside Norfolk to carry out the review, it is hoped they would have had experience of LAP's. Concern was expressed by the Manager as to comments and suggestions made at LAPA meetings regarding NNCP management. We have made our case clear that we do not wish to be associated with such views. We await developments.
Members Meetings:-
This is fixed for 25th February at Oddfellows Hall and the present position and future plans will be the main topic of the meeting.
Future Partnership Projects:-
It was felt that even with the uncertainty of the future we had to remain positive and to consider the future. We are in contact with Meridian East with a view to holding computer courses at Oddfellows. A survey of young people and the perceived needs has been suggested. It appears that the skate park carried one out but this was never collated, and we will chase Rob Sayles on this. There is a possiblity of second hand computers being available from NNDC/NCC which may be able to be used for an internet cafe in the shop.
Date of Next Meeting Monday April 4th 2011 6pm 3, Station Road, Sheringham.
Upcher Community Partnership Board Meeting Monday 4th April 2011 at 3, Station Road, Sheringham.
Present: Peter Burns, Paul Kemp, Barbara Young, Brian farrow, Anne Webster, Janet Farrow, Jason Bell.
Apologies: Brian Farrow.
Minutes of the meeting held 7th February 2011:
These were agreed as a true record and signed.
Proposed: AW Seconded:PK Agreed
Matters Arising: None
Correspondence:
The Chairman reported on correspondence he had had with Philip Burton Cheif Executive of NNDC.
Partnership Manager's Report:
This was circulated.
COAST update: Partnership Manager reported on an advance publicilty leaflet, that was not of a high standard, but was being reviewed. Funding was a little hard to vcome by this year but it is hoped that this would improve.
Area Partnership Reviews:
She also reported that the Upcher review meeting would be held on 14th April and would be attended by herself and Board Chairman.
Financial Report/Budget/Funding:
Figures presented were not to end of year date, but did appear to be on target. Tesco had replied to an appication for funding, advising that they were still looking at this and would advise us in due course. We shall not know about future funding from NNCP until their meeting in June, and the result of the reviews are known. BF reported that the funds held by Upcher for Seafront Lights still needed to be ring fenced. The trial that had been carried out seemed to indicate that solar energy worked and this would be further researched. It was suggested that a small public consultation could take place in the Upcher shop. JF advised of her holiday dates in the near future and thamked the Board and JB for theri support during her recent back problems.
AOB:
None
Date of Next Meeting June 6th 2011 3, Station Road, Sheringham.
Upcher Community Parntership Meeting 6th June 2011 at the Upcher shop.
Present: Peter Burns, Paul Kemp, Barbara Young, Brian Farrow, Anne Webster, Janet Farrow, Jason Bell, Richard Sheperd, Richard Smith.
Apologies: Brian Hannah.
The Chairman welcomed Richard Sheperd and Richard Smith to the meeting.
Minutes of the meeting held 4th April 2011: These were agreed as a true record and signed.
Proposed: AW Seconded: PK Agreed.
Matters Arising: None
Correspondence:
NNDC - Advising us that Cllr Brian Hannach and Cllr Richard Sheperd have been apposinted as representatives of NNDC for the Upcher Partnership. Cllr Hannah is already a director.
Sheringham Town Council - Advising us that our request for a grant for Experience Sheringham had been successful and that we had been granted £1000. A letter of thanks had been sent advising the Council that we could now print more 'Where to Shop' leaflets, and pursue a new project of an illustrated map of the town showing attractions etc.
Partnership Manager's Report - This was circulated.
COAST update - This was now moving forward and will certainly happen.
Sheringham Moving Forward - Details of the shoppers survey were presented and commented on. The group has a meeting soon and will consider all aspects of the results, and will obviously have to have consultation with the public on the way forward.
Internet Cafe - We have approached various companies for funding for this project and NNDC for equipment. Some may be forthcoming.
Review Meeting - This was enlarged on by Janet and Peter, and the process explained. Results should be known by the end of June.
Financial Report/Budget/Funding - Final figures for the year end were presented and showed budget just about on target. End of year results were good and accounts will be forwarded to accountants shortly.
Oddfellows Hall - Basically the Hall is ticking over but bookings appear a little low. There has been no response to the damp inspection organised by Chaplin Farrant and no report recieved. We have been advised by NNDC that we could obtain a conditional licence for the building and this will be pursued.
Charity Commission - During the review meeting it was suggested that we should really be a charity, as this opened up more funders, who only funded charitable bodies. We had been in contact with Happing, the last Partnership to undertake this process and this would be pursued.
Proposed: BF Seconded: BY Agreed.
A.O.B:- None
Date of next meeting Monday August 8th 2011 6pm 3 Station Road, Sheringham.
Minutes of Special Board Meeting held Thursday 30th June 2011 at 3, Station Road, Sheringham.
Present: Peter Burns, Paul Kemp, Barbara Young, Brian Farrow, Anne Webster, Brian Hannah, Janet Farrow, Jason Bell, Richard Sheperd, Richard Smith.
Apoloies: None
To discuss the review report and consider response to Philip Burton.
The report was presented and discussed. It was felt that the report was thorough, and that generally it suggested that LAP's were useful and served a purpose, but that guidance from NNCP and NNDC had been lacking, with no real 'job discription' in place. The point was made that perhaps we should have liaised more with othe voluntary groups. It was also suggested that it may well be to our advantage if we applied for Charitable status as this would open up more funders. The new management structure at NNCP/NNDC was explained although some queries yet to be sorted. It was felt that the new Conservative ruling party would make any decisions when they had decided their own strategy. After discussion it was decided that the Partnership Manager would prepare a response and circulate to members for comments before forwarding this to Philip Burton.
Upcher Community Partnership Board Meeting Minutes 5th September 2011 at 3, Station Road, Sheringham.
Present: Paul Kemp, Anne Webster, Brian Farrow, Janet Farrow, Jason Bell.
Apologies: Brian Hannah, Peter Burns and Barbara Young.
Due to the absence of the Chairman Paul Kemp took the Chair.
Minutes of the meetings held 6th June and 30th June 2011:
These were agreed as a true record and signed.
Proposed: AW Seconded: BF Agreed.
Matters Arising: None
Correspondence:
NNDC - Philip Burton advising that a decision regarding the Partnerships would be made by October and that funding was available up to March 2012, but that it must not be assumed that funding would be available hereafter.
Partnership Manager's report: This was circulated.
An update of our application to the Charity Commission was given. The manager wished to attend an Action for Market Towns Conference at Ludlow in October. COAST would be receiving an award and there were several workshops that would be useful. There was a possiblity that COAST had two free tickets but that if there were not availabe was she able to attend with Upcher bearing the costs.
Proposed: PK Seconded: AW Agreed.
We would be attending an exhibition at the Tyneside Club organised by SNT with regard to help available to the elderly.
Sheringham Enhancement Group have been in contact with Local District Councillors to enlist their support for retaining Upcher, and we await developments.
We will be using the office for an information display regarding the new toilets for the public view. It may be that the new Promenade lighting will be included.
Oddfellows Hall: Peter Burns had indicated that he wished to come off the Group die to other commitmentsm and Anne Webster was apponted in his place. Applications will be made to Awards for All to assist in dry lining downstairs and the possible new toilet upstairs. Derek Brown has been asked to 'tidy up' downstairs in the short term. Quotations for cleaning carpet tiles and possible replacement of tiles with carpet are to be obtained.
Finance/Budget:
Up to date figures were presented and explained. At the moment all appears on target and we await decision from NNDC in due course.
A.O.B: None
Date of Next Meeting Monday November 7th 2011.
Upcher Community Partnership Minutes of Board Meeting Monday 7th November 2011 at 3, Station Road.
Present: Peter burns, Paul Kemp, Anne Webster, Brian Farrow, Barbara Young, Brian Hannah, Janet Farrow, Jason Bell.
Apologies: None.
Minutes of the meeting held 6th September 2011: These were agreed as a true record and signed.
Proposed: AW Seconded: PK Agreed.
Matters Arising: None
Correspondence:
Cromer Town Council - Invitation to attend Cromer Pier Show
SheringhamPlus - Advice that the company has been wound up and that £25K of the monies that we hold to go to Seafront Lights and the remaining £3K to Oddfellows Hall. BF also reported that the Town Council were to grant £8K to the lights scheme.
Partnership Manager's Report:
This was circulated.
Details of the meeting held with representatives of the Town Council was amplified. It now seemed that Councillors were of the opinion that they would wait to see if Upcher continued and if not felt, they would then take over Oddfellows Hall and Experience Sheringham. It was suggested that Upcher Community Partnership Limited would still exist and could still run these two projects. We have to now await developments from NNDC.
The Gresham Village Shop project was continuing and a Chairman, Treasures and Secretary had been appointed, and contact with the Plunkett Foundation has been made.
As to the future of the Upcher Partnership, a meeting with Trevor Ivory held earlier had seemed positive, with the suggestion that funds could be available for certain projects such as incorporating the TIC into the office. However, things seem to have changed and Trevor Ivory now suggests that no funding would be available!
The Partnership manager reported that LAPA was in discussion with Helen Eales, Trevor Ivory and Philip Burton and they had been invited to a meeting with the Chairs of the LAPA. JF further reported that the view that LAP's should now be self sufficient was not as stated in the last Terms of Engagement 2008. She was further concerned that monies from NNCP would possibly be used for North Norfolk Business Forum and Tourism Round Table projects. The community was very supportive and many letters of support had been forwarded to Philip Burton and Helen Eales, although it appears that many District Councillors have not seen the Patchett report on the LAP's. A meeting has been set for 14th November for PB and HE to visit Upcher to see the Partnership Manager. It was suggested that members of the Board might like to attend.
Finance/Budget: Accounts have been finalised and forwarded to Companies House. The application to Charity Commission has been completed and sent. Current figures were presented and explained.
A.O.B:
AGM - This will be held in January now when we are fully aware of the future position.
Oddfellows Hall - We are awaiting quotes for Dry Lining and exterior decoration and will proceed with funding applications accordingly. AW asked whether we should consider moving the office to Oddfellows Hall to conserve funds. It was suggested that we await developments.
Date of next meeting TBA.
